Manage assets manage-assets
You can do various digital asset management (DAM) tasks easily using the user-friendly interface of Assets view. After you’ve added the assets, you can search, download, move, copy, rename, delete, update, and edit your assets.
Use Assets view to accomplish the following asset management tasks. When you select an asset, the following options display in the toolbar at the top.
Figure: Options available in the toolbar for a selected image.
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Additionally, you can click the title of an asset or a folder to rename it. Mention the new text in the Rename Asset textbox and click Save. This capability is available in Grid, Gallery, Waterfall and List views. -
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You can view the same options on assets thumbnails.
Assets view displays only the relevant options in the toolbar that depend on the type of the selected asset.
Figure: Options available in the toolbar for a selected folder.
Figure: Options available in the toolbar for a selected PDF file.
Download and distribute assets download
You can select one or more assets or folders or a combination of both, and download the selection to your local file system. You can edit the assets and upload again or distribute the assets outside Assets view. Also, you can download the renditions of an asset.
Asset versioning versions-of-assets
Assets view versions the assets when the assets are uploaded again that is updated or are edited. You can view version history, past versions, and can restore a past version of assets as the latest version, that is reverted to a previous version if needed. Asset versions are created in the following scenarios:
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Upload a new asset with the same filename as an existing asset and in the same folder as the existing asset. Assets view prompts to either overwrite the previous asset or save the new asset as a version. See upload duplicate assets.
Figure: When uploading an asset named the same as an existing asset, you can create a version of the asset.
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Edit an image and click Save as Version. See edit images.
Figure: Save edited image as a version.
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Open the versions of an existing asset. Click New Version and upload a newer version of the asset in the repository.
View versions of an asset view-versions
When uploading a duplicate copy or a modified copy of an asset, you can create its versions. Versioning lets you review historical assets and revert to a previous version if needed.
To view versions, open an asset’s preview and click Versions
You can also create versions from the versions timeline. Select the latest version, click New Version, and upload a new copy of the asset from your local file system.
Figure: View versions of an asset, revert to a previous version, or upload another new version.
Manage asset status manage-asset-status
Permissions required: Can Edit, Owner, or administrator permissions on an asset.
Assets view lets you set status on assets available in the repository. Set an asset status to better govern and manage downstream consumption of digital assets.
You can set the following status on assets:
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Approved
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Rejected
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No Status
Set asset status set-asset-status
To set asset status:
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Select the asset, and click Details in the toolbar.
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In the Basic tab, select the asset status from the Status drop-down list. The possible values include Approved, Rejected, and No Status (default).
If you have Dynamic Media with OpenAPI capabilities provisioned for your environment, Experience Manager Assets generates a public URL as soon as you mark the asset asApproved.embed 
Set approval target set-approval-target
Assets view enables you to publish approved assets to Dynamic Media with OpenAPI capabilities, Content Hub, or both based on the value that you set in the Approval Target field available on the Asset Details page.
To set approval target:
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Select the asset, and click Details in the toolbar.
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In the Basic tab, select the asset status from the Status drop-down list. The possible values include Approved, Rejected, and No Status (default).
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If you select Approved in step 2, select an approval target. The possible values include Delivery and Content Hub.
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Delivery is the default option selected in the drop-down menu and it publishes the asset to both Dynamic Media with OpenAPI and Content Hub, if both are enabled for Experience Manager Assets.
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Selecting Content Hub publishes the asset just to Content Hub. Content Hub displays as an option only if it is enabled for Experience Manager Assets.
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If you do not select an option from the drop-down list, the default option enabled for your AEM as a Cloud Service environment is automatically applied to the asset.
For more information on the available options, see Default Approval Target and publish destinations for approved assets.
note note NOTE Setting an approval target is a limited availability feature. You can get it enabled or disabled by creating a support ticket. If you have Dynamic Media with OpenAPI enabled, it is enabled by default. 
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Specify other asset properties and click Save.
Some additional points to note include:
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When you are not using the default metadata form and cannot view the Approval Target field, edit your metadata form to drag the Approval for field from the available components to your metadata form and click Save.
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When you select the approval target as
Content Hubusing the Assets view, the assets are made available in Content Hub to the users that are part of the same organization.
Default Approval Target and publish destinations for approved assets default-approval-target-options-publish-destinations
The following table illustrates the prerequisites for display of Approval Target dropdown list and default approval target based on the enablement of DM with OpenAPI and Content Hub on your AEM as a Cloud Service environment:
Set asset expiration date set-asset-expiration-date
Assets view also lets you set expiration date on assets available in the repository. You can then filter the search results based on an Expired asset status. In addition, you can specify an expiration date range for assets to further filter your search results.
To set asset expiration date:
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Select the asset, and click Details in the toolbar.
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In the Basic tab, set the expiration date for the asset using the Expiration date field.
The Expired asset card indicator overrides the Approved or Rejected indicator set for an asset.
You can also filter assets based on an asset status, for more information, see Search assets in Assets view.
Customize metadata forms to include asset status field customize-asset-status-metadata-form
Permissions required: Administrator
Assets view provides many standard metadata fields by default. Organizations have additional metadata needs and need more metadata fields to add business-specific metadata. Metadata forms let businesses add custom metadata fields to an asset’s Details page. The business-specific metadata improves the governance and discovery of its assets.
For more information on how to add additional metadata fields to the metadata form, see Metadata Forms.
Add Asset Status metadata field to the form
To add Asset Status metadata field to the form, drag Asset Status component from the left rail to the form. The mapping property gets pre-populated automatically. Save the form to confirm the changes.
Add Expiration Date metadata field to the form
To add Expiration Date metadata field to the form, drag Date component from the left rail to the form. Specify Expiration Date as the label and pur:expirationDate as the mapping property. Save the form to confirm the changes.
Next Steps next-steps
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Provide product feedback using the Feedback option available on the Assets view user interface
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Provide documentation feedback using Edit this page
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Contact Customer Care