Learn the benefits of proofing
In this video, you will learn:
- What is proofing?
- Benefits of using digital proofing in Workfront
Transcript
Benefits of Proofing in Workfront In this video, you learn what is proofing and the benefits of using digital proofing in Workfront. A sale ad, a new version of a contract, or the specs for the latest retail product never go out the door without some sort of review and approval process. With Workfront, you can review, comment on, and approve work digitally using the proofing tool. Proofing can solve the problems you typically encounter when dealing with paper proofs. Every comment is housed in the same place, which means you don’t have to pick your way through an email chain or a stack of sticky notes to figure out what corrections need to be made. And Workfront maintains the comment history across versions of a proof, so you can pinpoint where a specific correction was made. Reviewers can see what’s going on and respond to each other’s comments in a single digital document. You don’t have to wait for a paper copy to make its way from a coworker’s desk to yours to start your review or wait for everyone to reply to an email that had a PDF attached. Because more than one person can work on a proof at a time, proofing makes sure the right stakeholders see the proof at the right time. This streamlined, centralized collaboration means fewer rounds of revisions and a final product that gets out the door faster.
Proofing terminology
Before you dive into proof setups in Workfront, get familiar with the proof-specific terminology used. You’ll see these terms used frequently throughout this tutorial.
- Proof — Digital version of a file that can be reviewed, marked up, and approved through Workfront’s proof viewer.
- Proof workflow — Process of creating, routing, and managing a proof within Workfront. The steps that are followed to complete these actions.
- Proof template or automated workflow template — Preformatted workflow steps that can be applied quickly to a proof. Include reviewers, approvers, proof roles, email alerts, and deadlines.
- Proof role — Defines what a user can do with a proof (e.g., comment, markup, approve, etc.)
- Email alert — Notification when there’s activity on the proof.
- Proof user — Someone with a Workfront Plan or Work license who can upload, review, approve, manage, etc., digital proofs.
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