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Search Best Practices
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Customize search filters customize-search-filters

Last update: Thu Mar 27 2025 00:00:00 GMT+0000 (Coordinated Universal Time)

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Search filters allow you to refine search results based on various parameters such as date, file type, tags, and relevance, enhancing the precision of search queries. By applying filters, you can quickly sift through the most relevant results efficiently. This not only saves time but also improves the overall search experience by tailoring results to specific preferences and needs.
See more about search.

Customize search filters AEM Assets can only be mapped to entries in your Searchable Property Index. Ensure that any custom metadata is included before configuring your custom filter experience. Assets Essentials helps customizing search filters to streamline the search process. To customize the AEM Assets custom search filters, execute the following steps:

  1. Navigate to Settings > General Settings.

  2. Go to the Search tab. Click Customize to configure your search form.

    custom search filter settings

  3. The Configure Filters form appears. Ensure that you are in Edit mode so that you can make modifications in the template. You can switch to Preview mode to see the preview of an existing search form.

  4. Drop filter elements from the custom filters on the canvas. You can drag and dropt the component to reorder if needed.

    embed

    video poster

  5. Click Preview mode to review the changes.

  6. Click Confirm to save.

Available custom filters available-custom-filters

Assets Essentials provides the following custom filters that are reconfigurable as per the requirement:

Filter elements filter-elements

Custom filters AEM Assets allows you to use a collection of filter elements on your custom search filters canvas. These elements are reconfigurable based on the usability of search property attributes. However, you can customize the filter properties as per your requirements. The following filter elements are available in Assets Essentials:

Filter elements
Description
Properties
Text
A text field is an input area where you can type information related to the filter.
  • Label
  • Metadata
  • Values
  • Description
Options
Options refer to the available alternatives to select a preferred item from a list.
  • Label
  • Metadata
  • Values
  • Options
  • Description
Boolean
A Boolean represents one true value. It can be used where you want to be specific to choose one option among others.
  • Label
  • Metadata
  • Description
Number
Use this filter element to represent a numeric value.
  • Label
  • Metadata
  • Selection type
  • Stepper
  • Stepper value
  • Description
Dropdown
To choose among various options displayed in a list of options.
  • Label
  • Metadata
  • Options
  • Values
  • Description
Date
Used to specify the date.
  • Label
  • Metadata
  • Selection type
  • Description
Path browser
Used to navigate through files or folders in the Experience Manager repository.
  • Label
  • Metadata
  • Path explorer
  • Description
Tags
Used to select tags from the available options. Tags provide more specific information about the assets and enhance their discoverability. Tags already applied to the selected assets displays in the Properties panel. If you store tags on a custom metadata property and use the root path to restrict it to a hierarchy, you can leverage the same configuration in your search filters. If you can't find the relevant tags, create them and assign to the selected assets. See Manage tags in Assets Essentialsfor details on creating and assigning tags to assets.
  • Label
  • Metadata
  • Tag picker
  • Description
User
Used to specify the type of user among administrators, regular, and consumer users.
  • Label
  • Metadata
  • Description

Preconfigured filters preconfigured-filters

The preconfigured filters are preset settings that allow you to use them directly on the canvas. However, you can customize the filter properties as per your requirements. The following filters are preconfigured in Assets Essentials:

Preconfigured filters
Description
Properties
File type
Filter the search results by the supported types of files that are, `Images`, `Documents`, and `Videos`.
  • Label
  • Metadata
  • Selection type
  • Options
  • Values
  • Description
File format
Assets Essentials supports any binary file format with basic services, such as, storage, upload, copy, move, delete, and adding metadata.
  • Label
  • Metadata
  • Selection type
  • Description
Image size
Provide one of more of the minimum and maximum dimensions to filter images. Size is provided in dimensions in pixel and is not the file size of the images.
  • Label
  • Metadata
  • Selection type
  • Stepper
  • Stepper value
  • Description
Image width
Vertical dimensions of an image.
  • Label
  • Metadata
  • Selection type
  • Stepper
  • Stepper value
  • Description
Image height
Horizontal dimensions of an image.
  • Label
  • Metadata
  • Selection type
  • Stepper
  • Stepper value
  • Description
Created date
Date range when assets were created.
  • Label
  • Metadata
  • Selection type
  • Description
Modified date
Date range when assets were modified.
  • Label
  • Metadata
  • Selection type
  • Description
Asset status
Assets Essentials allow you to set the status on assets available in the repository. Set an asset status to better govern and manage downstream consumption of digital assets. Choose among Approved, Rejected, or No Status.
  • Label
  • Metadata
  • Selection type
  • Description
Smart tags
Filter assets using smart tags added in the Experience Manager repository.
  • Label
  • Metadata
  • Selection type
  • Delimeter support
  • Description
Dynamic media status
Choose the status of an asset between published or unpublished.
  • Label
  • Metadata
  • Selection type
  • Options
  • Values
  • Description
Expiration date
Filter assets specifying a date range after which the assets are no longer valid or needed.
  • Label
  • Metadata
  • Selection type
  • Description
Tags (Taxonomy)
It is a system of organizing and classifying digital assets using tags, essentially creating a hierarchical structure of keywords that allows users to easily search and find relevant content by applying specific tags to each asset,
  • Label
  • Metadata
  • Tag picker
  • Description

Filter properties filter-properties

Each filter element is associated with a set of properties. AEM Assets customize search filters use the following properties in the filter and preconfigured elements:

Properties
Values
Description
Label
Text
It is an identifier of the filter that you are using.
Metadata
Drop down
The metadata property is used to map approved metadata from ÃÛ¶¹ÊÓƵ Experience Manager Assets repository. You can choose the metadata value from the drop-down menu that needs to be mapped with the filter element.
Selection type
Single, Multiple, Exact, or Range
  • Single selection allows choosing one item at a me, which is ideal for distinct choices.
  • Multiple selection allows choosing several items concurrently, which is useful for selecting multiple options.
  • Exact selection allows choosing a precise single item from various options.
  • Range selection allows choosing a continuous set of values within a defined range, useful for selecting a range of dates or numerical values.
Options
Manual, JSON Path, or CSV Upload
  • Choose Manual if you want to add options manually.
  • Choose JSON Path to add options from the JSON file.
  • Choose CSV Upload to import a CSV file containing values to be added in the options.
Values
Add or Edit
  • Click add to add a new value.
  • Click ✎ to edit the label.
  • Click 🗑 to delete the option value.
  • Click Edit to modify the edit options.
  • You can also change the sequence of options by holding them.
Delimeter support
Enable or disable
A delimiter is a symbol used to separate distinct elements in text. For example commas, spaces, or semicolons.
Stepper
Value
Enable the Stepper button to the number field to increment or decrement the value on each click.
Stepper value
Number
It indicates the increment/decrement value when using the stepper button. It appears when stepper is enabled.
Description
Text
Add a detailed explanation to provide additional information about the filter element.

Delete a filter element delete-a-filter-element

To delete a search filter, follow these steps:

  1. Navigate to Settings > General Settings.
  2. Go to the Search tab. Click Customize to configure your search form.
  3. The Configure Filters form appears. Ensure that you are in Edit mode so that you can make modifications in the template.
  4. Select the filter element that you want to delete. For example, select Image height.
  5. Click Delete Category to delete the filter element. The Image height element is removed from the canvas.
  6. Click Confirm to save the form.

Using custom search filters using-custom-search-filters

After configuring the search filters, you can use them to search for assets within the repository.

Using custom search filters

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